EPIC Charter

Preamble

We, members of the faculties of Columbia University, who have achieved the status of professor emerita or emeritus, adopt this Charter to serve in the creation of a fellowship of retired professors, researchers, lecturers and administrators of Columbia University to be known and recognized as EPIC. Formation of this fellowship signifies our shared commitment to Columbia University and its goals. As teachers, researchers, and administrators we have guided generations of students in the enriching process of their education. EPIC constitutes a renewed pledge of loyalty to that calling to which all of us have devoted major parts of our lives. It is also at the foundation of our continuing relation to the University and readiness to provide continuing services where appropriate in furtherance of our common purpose.

Article I. Purposes of the Fellowship

SECTION 1.

To establish and maintain a social and professional association of persons who share the common experience of long academic careers as members of the University, and a profound commitment to their cultural, scientific, or professional fields. In their commitment to the University they also see an opportunity to build a community of active retirees, and to provide advocacy for retirees. They also see the possibility for the fellowship to provide further service to the University whenever their backgrounds as former professors, researchers, or administrators of the University render them suitable.

SECTION 2.

To serve as a channel of communication between the members of EPIC, individually or collectively, and the administration of Columbia University. Such communication would inform retirees of the many opportunities to contribute their knowledge and wisdom to the many on-going discussions and meetings that welcome retirees, to many active organizations, to exploit the possibilities of teaching and taking courses, and the many benefits they may enjoy in the University community.

Article II. Membership

Section 1.

The following shall be eligible: All persons who hold the title of professor emerita or emeritus in accordance with the statutes of Columbia University, Barnard College, Teachers College, Union Theological Seminary and the Jewish Theological Seminary. Retired professors, lecturers, and researchers as well as administrators of Columbia University who request membership and who have been involved with
academic programs are eligible to be members.

Section 2.

Dues. In the first year all who are eligible to be members shall be members with privileges without paying dues. If they pay dues they will be Fellows, listed in the Directory of Fellows, which includes a personal website. Beginning in the second year they will continue to be members but only dues-paying fellows shall be entitled to EPIC privileges.

Article III. Officers

The officers of EPIC shall be a President, a Vice President, and a Secretary/Treasurer. Nominations for the officers will be made by the Steering Committee. Any member of the fellowship may nominate members to be officers or members of the Steering Committee. The officers will be elected for a one-year term, and if reelected can serve up to a maximum of five years. Election shall be by vote at the annual meeting or, at the discretion of the Steering Committee, by mail ballot. The President shall appoint a representative of EPIC to the University Senate Housing Policy Committee at the beginning of each academic year.

Article IV. Committees

Section 1. Steering Committee

The principal committee of EPIC shall be the Steering Committee, which shall consist of those who are elected at the annual meeting. It shall determine agendas for the general meeting and any other meetings which it may deem necessary to call to fulfill the purposes of the fellowship. The President shall form an Executive Committee of no more than five members of the Steering Committee to guide her or him between meetings of the Steering Committee. The Steering Committee shall act on behalf of EPIC between annual meetings, unless instructed otherwise by the membership, and also as the continuing liaison with the University administration. The Steering Committee may create subcommittees, including members not in the Steering Committee and may delegate any of its powers, functions, and duties as it finds appropriate. In the event of a vacancy on the Steering Committee, a successor to serve for the unexpired term shall be selected by the remaining members. The Steering Committee shall meet at the beginning of each academic year to plan for the general meeting and the conduct of business for the year.

Section 2. Records and Files of the Fellowship

The files of EPIC, including address lists and membership information, as well as minutes and agendas of meetings, and records of other determinations by the Steering Committee or the membership, shall be maintained by the Secretary/Treasurer and the Administrator. The files shall be stored electronically with proper backup, and, if paper, in the EPIC Office.

Article V. Amendments

The Charter may be amended by a two-thirds vote of all of the members voting at a general meeting of the fellowship or voting by mail. Any member may propose an amendment by submitting it in writing to the Steering Committee which shall determine whether it is appropriate in terms of the general purposes of the fellowship.

rev. 1/13/05 & 1/21/05 & 6/14/17, 9/25/18